How Does the Visitor Management System Work?

Visitor management involves the welcoming and supervision of visitors and staff within your housing society and business premises. While visitor sign-in is a key component, there are other essential aspects to consider. These include ensuring visitor safety, maintaining security measures, receiving arrival notifications, tracking visitor movements, event management and adhering to compliance regulations tailored to your organization's specific facility, industry, and visitor requirements.

Modern VMS software enables organizations to effectively greet, monitor, and oversee visitors in various settings such as buildings, facilities, societies, or other locations. These systems generally fall into three categories: on-premises, cloud-based, and manual solutions.The friendlyway Cloud Platform presents an easy, intuitive process for arranging events, adding visitors, ts, and overseeing the entire visitor management procedure.

Within the realm of potential, Check-In, the latest SaaS offering from ScaleNow Technosolutions, revolutionizes the management of residential communities. With a suite of features including QR-based solutions, security enhancements, and visitor management, this app caters to the distinct needs of societies and apartments.Beyond residential management, Check-In extends its utility to event management, offering a holistic solution for efficient community organization. Developed by seasoned in-house software experts, Check-In promises tailored solutions to streamline community operations and enhance resident experience. Here's a breakdown of how it operates.

USER REGISTRATION AND APPROVAL

Simplifies onboarding by allowing residents to register, with admin approval ensuring only authorized individuals join the community.

• Admin approval for society join requests.
• Residents can register and create profiles.

VISIT REQUESTS

Enables residents and visitors to send visit requests, streamlining the entry process.

• Residents can send visit requests.
• Visitors can send visit requests after registration.

COMMUNITY NOTICES

Allows administrators to broadcast important notices to all residents efficiently.

• Admin can set notices visible to all residents.

MAINTENANCE FEE MANAGEMENT

Facilitates tracking of maintenance fee dues for both residents and administrators, ensuring timely payments.

• View due amounts.
• Admin sends reminders.

GATEKEEPER FUNCTIONS

Empowers gatekeepers to manage visitor check-ins and check-outs seamlessly, while also issuing temporary passes when necessary.

• Check-in/out visitors.
• Issue temporary passes

Provides timely notifications for approved visits, important notices, and maintenance reminders, enhancing community communication. Notifications for approved visits, notices, and maintenance reminders.

VISITOR RECORDS

Maintains detailed records of visitor entries and exits, enhancing security and accountability.

• Detailed records of entries/exits.

TEMPORARY PASS MANAGEMENT

Enables administrators to set passes for temporary visitors, ensuring controlled access.

• Admin sets passes for temporary visitors.

SECURITY AND ACCESS CONTROL

Maintains detailed records of visitor entries and exits, enhancing security and accountability.

• Integration with access control systems.
• User authentication for authorized access.

MOBILE APP FUNCTIONALITY:

Offers a dedicated mobile app for residents, providing convenient access to visit management, notices, and maintenance details on the go. Resident app for managing visits, viewing notices, and checking maintenance details.

Check-In by ScaleNow Technosolutions simplifies society and apartment management with tailored SaaS solutions.